Human Resources, People Operations, and recruiting teams manage a company's most highly sensitive data: compensation packages, health records, severance agreements, and Personally Identifiable Information (PII). Sendpaper gives these teams a secure, compliant virtual data room for recruiting, onboarding, performance management, and confidential employee records.
People Operations teams increasingly rely on VDRs because sending unencrypted offer letters or compensation data via email is a severe privacy risk; internal leaks regarding salaries or Performance Improvement Plans (PIPs) can destroy company morale and trigger legal action; and compliance with data privacy laws (like GDPR and CCPA) requires strict control over how employee PII is stored and shared.
Reasons include:
Modern HR VDRs provide document tracking, strict internal access controls, and secure file delivery to protect both the company and the employee.
During the hiring process, recruiters use secure portals to send confidential offer letters and equity grant details to candidates; track exactly when a candidate opens the offer, allowing recruiters to time their follow-up calls perfectly; and quickly revoke or update an offer letter link if a typo is found, without sending a confusing second email. This ensures a professional, secure candidate experience from day one.
When handling sensitive employee transitions, HR teams use the platform to distribute Performance Improvement Plans (PIPs) or disciplinary documents securely; ensure that only the employee and their direct manager have access to the files; and deliver severance agreements with automatic expiration dates, so the documents cannot be accessed or circulated after a designated period.
For ongoing management, VDRs serve as a secure repository to consolidate I-9s, healthcare enrollments, and tax forms in a centralized, encrypted folder structure; manage M&A integration by securely sharing anonymized HR data with buy-side diligence teams; and fulfill employee data access requests securely, in compliance with privacy regulations.
Security, control, and a better experience for everyone, without compromising on what modern data rooms should do.
Secure every view with optional 2FA. Ensure only authorized recipients access sensitive documents, with support for TOTP and email verification.
Check moreViewers can search inside documents without download rights. Most data rooms don't offer this. Find terms instantly across PDFs and supported formats.
Check moreSmooth scroll, pinch-to-zoom, and responsive layout so stakeholders review materials on any device. No clunky plugins or degraded quality.
Check moreControl view and download per link, per folder, and per document. Assign visitors to groups and set granular view/download toggles per item so bidders or investors only see and download what you release. No accidental over-sharing.
Check moreSee who opened which documents, when, and for how long, all at the room level. Export activity logs and reports for compliance, board reporting, or deal tracking. One place for all your data room insights.
Check moreLet buyers or investors ask questions and get answers without leaving the room. Track Q&A by topic, assign responders, and keep a full audit trail. No scattered email threads or lost requests.
Check moreUnlike DocSend and Papermark, we apply true dynamic watermarks that are visible and deterrent, tied to the viewer and session so leaks are traceable. Like Papermark we are open source; we add full data rooms, compliance, and multi-region hosting.
Check moreReduce casual copying with screenshot and print restrictions where needed. Control stays with you while still allowing a great reading experience.
Check morePDF, Word, Excel, PowerPoint, images, and more, all in one secure viewer. No need to juggle multiple tools for different file types.
Check moreSecure every view with optional 2FA. Ensure only authorized recipients access sensitive documents, with support for TOTP and email verification.
Check moreViewers can search inside documents without download rights. Most data rooms don't offer this. Find terms instantly across PDFs and supported formats.
Check moreSmooth scroll, pinch-to-zoom, and responsive layout so stakeholders review materials on any device. No clunky plugins or degraded quality.
Check moreControl view and download per link, per folder, and per document. Assign visitors to groups and set granular view/download toggles per item so bidders or investors only see and download what you release. No accidental over-sharing.
Check moreSee who opened which documents, when, and for how long, all at the room level. Export activity logs and reports for compliance, board reporting, or deal tracking. One place for all your data room insights.
Check moreLet buyers or investors ask questions and get answers without leaving the room. Track Q&A by topic, assign responders, and keep a full audit trail. No scattered email threads or lost requests.
Check moreUnlike DocSend and Papermark, we apply true dynamic watermarks that are visible and deterrent, tied to the viewer and session so leaks are traceable. Like Papermark we are open source; we add full data rooms, compliance, and multi-region hosting.
Check moreReduce casual copying with screenshot and print restrictions where needed. Control stays with you while still allowing a great reading experience.
Check moreSecure every view with optional 2FA. Ensure only authorized recipients access sensitive documents, with support for TOTP and email verification.
Check moreViewers can search inside documents without download rights. Most data rooms don't offer this. Find terms instantly across PDFs and supported formats.
Check moreSmooth scroll, pinch-to-zoom, and responsive layout so stakeholders review materials on any device. No clunky plugins or degraded quality.
Check moreControl view and download per link, per folder, and per document. Assign visitors to groups and set granular view/download toggles per item so bidders or investors only see and download what you release. No accidental over-sharing.
Check moreSee who opened which documents, when, and for how long, all at the room level. Export activity logs and reports for compliance, board reporting, or deal tracking. One place for all your data room insights.
Check moreLet buyers or investors ask questions and get answers without leaving the room. Track Q&A by topic, assign responders, and keep a full audit trail. No scattered email threads or lost requests.
Check moreUnlike DocSend and Papermark, we apply true dynamic watermarks that are visible and deterrent, tied to the viewer and session so leaks are traceable. Like Papermark we are open source; we add full data rooms, compliance, and multi-region hosting.
Check moreReduce casual copying with screenshot and print restrictions where needed. Control stays with you while still allowing a great reading experience.
Check moreBy keeping PII out of scattered email threads and locked inside a secure environment, you drastically reduce the risk of internal leaks and identity theft.
Virtual data rooms provide secure environments that help you comply with GDPR, CCPA, and HIPAA regulations regarding employee data, and immutable logs proving that sensitive documents were delivered and accessed only by authorized personnel.
With open APIs, you can connect your secure document tracking directly to your existing HRIS (like Workday or BambooHR), automating document delivery and tracking without leaving your core system.
An HR virtual data room is a highly secure online workspace where People Operations teams store, share, and track confidential employee and candidate documents such as offers, contracts, performance reviews, and compliance records.
With Sendpaper, candidates receive a single, secure link to their full offer package, can view it on any device, and you see exactly when they opened it, so you can time follow-ups, answer questions quickly, and avoid awkward “just bumping this” emails.
Yes. Sendpaper provides real-time notifications and detailed view analytics, so you know when a candidate opened their offer or when an employee reviewed a new policy or agreement.
Sendpaper uses granular Role-Based Access Control (RBAC). You can create folders per department, geography, or individual and ensure managers only see documents for their own direct reports or designated scope.
Yes. Sendpaper is designed for highly sensitive data, with encryption in transit and at rest, strict access controls, watermarking, and full audit logs so you can handle PHI, PII, and payroll data safely.
You can keep your HRIS or ATS as your system of record and use Sendpaper as the secure delivery and tracking layer for documents. Through APIs and integrations, you can trigger Sendpaper links from your existing workflows and still get rich analytics.
Yes. Global People teams use Sendpaper to create separate rooms by region, entity, or business unit, apply appropriate data residency rules, and still maintain central oversight from the core People & Talent function.
You can automatically revoke access to documents, maintain a secure archive of their records for compliance and future reference, and still provide time-boxed access links if the former employee needs to securely retrieve specific files.
Protect your employees' sensitive information and streamline your HR workflows.