Corporate secretaries, general counsels, and executive teams routinely distribute a company's most highly classified data: financial forecasts, M&A strategies, and Material Non-Public Information (MNPI). Sendpaper gives these governance professionals a secure, auditable virtual data room for board packet distribution, committee collaboration, and compliance tracking.
Corporate boards increasingly rely on secure portals because sharing board packets via consumer email or standard cloud drives is a severe regulatory and cybersecurity risk; leaks of MNPI can trigger SEC investigations, regulatory fines, and stock price crashes; and managing multiple board committees (e.g. Audit, Compensation) requires strict, siloed access controls.
Reasons include:
Modern board portals provide end-to-end encryption, automated access revocation, and immutable audit trails to ensure absolute confidentiality.
Prior to quarterly meetings, corporate secretaries use VDRs to upload massive, multi-hundred-page PDF board books into a secure, device-agnostic viewer; instantly notify external directors that materials are ready for review; and prevent directors from downloading or forwarding the files to unsecured personal devices. This ensures all board members are reviewing the exact same version of the materials, securely.
Governance requires strict need-to-know parameters. VDRs allow teams to create isolated folders for specific committees (e.g. the Compensation Committee), hide these sensitive folders entirely from non-committee board members, and provide a secure space for the CEO and General Counsel to draft materials before publishing them to the wider board.
Once the meeting concludes, maintaining good data hygiene is critical. Governance teams use the platform to automatically expire access links to previous board packets to reduce the attack surface; export detailed audit logs proving exactly who viewed which document, satisfying internal compliance audits; and archive historical resolutions and minutes in a highly secure, immutable vault.
Security, control, and a better experience for everyone, without compromising on what modern data rooms should do.
Secure every view with optional 2FA. Ensure only authorized recipients access sensitive documents, with support for TOTP and email verification.
Check moreViewers can search inside documents without download rights. Most data rooms don't offer this. Find terms instantly across PDFs and supported formats.
Check moreSmooth scroll, pinch-to-zoom, and responsive layout so stakeholders review materials on any device. No clunky plugins or degraded quality.
Check moreControl view and download per link, per folder, and per document. Assign visitors to groups and set granular view/download toggles per item so bidders or investors only see and download what you release. No accidental over-sharing.
Check moreSee who opened which documents, when, and for how long, all at the room level. Export activity logs and reports for compliance, board reporting, or deal tracking. One place for all your data room insights.
Check moreLet buyers or investors ask questions and get answers without leaving the room. Track Q&A by topic, assign responders, and keep a full audit trail. No scattered email threads or lost requests.
Check moreUnlike DocSend and Papermark, we apply true dynamic watermarks that are visible and deterrent, tied to the viewer and session so leaks are traceable. Like Papermark we are open source; we add full data rooms, compliance, and multi-region hosting.
Check moreReduce casual copying with screenshot and print restrictions where needed. Control stays with you while still allowing a great reading experience.
Check morePDF, Word, Excel, PowerPoint, images, and more, all in one secure viewer. No need to juggle multiple tools for different file types.
Check moreSecure every view with optional 2FA. Ensure only authorized recipients access sensitive documents, with support for TOTP and email verification.
Check moreViewers can search inside documents without download rights. Most data rooms don't offer this. Find terms instantly across PDFs and supported formats.
Check moreSmooth scroll, pinch-to-zoom, and responsive layout so stakeholders review materials on any device. No clunky plugins or degraded quality.
Check moreControl view and download per link, per folder, and per document. Assign visitors to groups and set granular view/download toggles per item so bidders or investors only see and download what you release. No accidental over-sharing.
Check moreSee who opened which documents, when, and for how long, all at the room level. Export activity logs and reports for compliance, board reporting, or deal tracking. One place for all your data room insights.
Check moreLet buyers or investors ask questions and get answers without leaving the room. Track Q&A by topic, assign responders, and keep a full audit trail. No scattered email threads or lost requests.
Check moreUnlike DocSend and Papermark, we apply true dynamic watermarks that are visible and deterrent, tied to the viewer and session so leaks are traceable. Like Papermark we are open source; we add full data rooms, compliance, and multi-region hosting.
Check moreReduce casual copying with screenshot and print restrictions where needed. Control stays with you while still allowing a great reading experience.
Check moreSecure every view with optional 2FA. Ensure only authorized recipients access sensitive documents, with support for TOTP and email verification.
Check moreViewers can search inside documents without download rights. Most data rooms don't offer this. Find terms instantly across PDFs and supported formats.
Check moreSmooth scroll, pinch-to-zoom, and responsive layout so stakeholders review materials on any device. No clunky plugins or degraded quality.
Check moreControl view and download per link, per folder, and per document. Assign visitors to groups and set granular view/download toggles per item so bidders or investors only see and download what you release. No accidental over-sharing.
Check moreSee who opened which documents, when, and for how long, all at the room level. Export activity logs and reports for compliance, board reporting, or deal tracking. One place for all your data room insights.
Check moreLet buyers or investors ask questions and get answers without leaving the room. Track Q&A by topic, assign responders, and keep a full audit trail. No scattered email threads or lost requests.
Check moreUnlike DocSend and Papermark, we apply true dynamic watermarks that are visible and deterrent, tied to the viewer and session so leaks are traceable. Like Papermark we are open source; we add full data rooms, compliance, and multi-region hosting.
Check moreReduce casual copying with screenshot and print restrictions where needed. Control stays with you while still allowing a great reading experience.
Check moreWith dynamic watermarking, forced browser-viewing, and granular permissions, you ensure that market-moving information never leaves the confines of your secure board portal.
Virtual data rooms provide cryptographically verified logs of all document interactions, compliance with data residency requirements through self-hosting or sovereign cloud options, and the evidence required to satisfy SEC, SOX, and internal audit requirements.
Replacing clunky legacy board software and disorganized email threads with a streamlined, modern VDR saves corporate secretaries hours of administrative work and last-minute version control panics.
A secure board portal is a specialized virtual data room used by a company's leadership team to safely distribute confidential meeting materials, financial reports, and governance documents to its Board of Directors.
Yes. Sendpaper's secure document viewer is fully responsive and device-agnostic, allowing directors to review high-resolution board packets on iPads and tablets without needing to download the files.
Using granular Role-Based Access Control (RBAC), you can create specific folders for the Audit or Compensation committees. Directors who are not on those committees will not be able to see or access those folders.
Yes. Password-protected PDFs can easily be forwarded, and the passwords are often shared in the same email thread. A VDR forces user authentication, tracks every view, and allows you to revoke access at any time.
Sendpaper lets you upload and organize board books in one place, notify directors when materials are ready, and see who has opened which documents before the meeting. So you can follow up with stragglers and avoid last-minute version confusion.
Yes. With Sendpaper you can set link expiry or revoke access instantly after the meeting, reducing the window where MNPI could leak. Past packets stay in a secure archive with full audit logs for compliance.
Sendpaper gives you a modern, easy-to-use portal with dynamic watermarking, per-document analytics, and instant access control, without long implementation cycles or per-seat enterprise pricing. Many teams switch to get better visibility and a simpler experience for directors.
Yes. You can create separate folders for Audit, Compensation, and other committees; restrict sensitive materials to specific directors; and use internal draft folders so the corporate secretary can prepare materials before publishing to the full board. All within one Sendpaper workspace.
Secure your boardroom communications and protect your company's most sensitive data.